Long-Term Productivity

 

This lesson is all about productivity in terms of your big goals! I will be sharing a few of my favorite tools for following through with the intentions you set for yourself long-term.

Break tasks down.

When you have a larger task or project to tackle, I recommend breaking them down into at least 6 smaller tasks. Then schedule those tasks into either your monthly, weekly or daily to-do list. The other key to this is to make the very first step teeny tiny. It’s often the first step that is the hardest to take. Once it’s been taken, you may find yourself with the momentum you need to finalize the project entirely.

Personal Kanban

The goal for the personal kanban is to give you a clear visualization of what you are working on and at what stages you are working on them. The key to Kanban is to visualize your work and to limit your WIP (work in progress). This method teaches you to recognize when you have your hands in too many projects & gives you the perspective you may need to stay on top of what you have on your plate. To use the Kanban method either invest in a program like Trello or KanbanFlow to do this process digitally OR do it the old-fashioned way & create a Kanban board. (pictured below) Create a large board with three major columns labeled: Backlog ( or to-do), doing & done. Below is a descriptor of each column:

  • Backlog = The list of items that you aren’t currently working on but do need to get to at some point in time.
  • Doing = The projects and tasks you are currently engaging with or plan to do immediately.
  • Done = the tasks you’ve accomplished. Seeing how much you’ve completed is important for staying motivated & productive.

Write your tasks on post-it notes that can be moved from column to column as they progress through your workflow. You start by writing out all of the things you have on your project list, they each get an individual post-it note. Add those to your backlog column. Then, determine how many WIP you can handle at a given time. The beauty of Kanban is that it will become clear to you over time what a comfortable WIP number is for you personally. In the meantime, I suggest starting with around 5 items. If you find yourself with too much to do then lower that number if you feel like you could easily handle more, add to the number.

SMART

SMART goal-setting brings structure to your goal setting and teaches you how to create goals that are trackable and effective. SMART stands for:

  • Specific: Be as specific as possible with goal setting. Take your goal from “I want to make six figures this year” to “I want to pull in at least 8,000/month by working with clients one on one” Ask yourself clarifying questions about your goal, “who, what, when, where, how, why?”

  • Measurable: define the physical evidence that you have met that goal. If your goal is to be healthier then make that measurable by laying out the evidence that you are healthier in advance. Your goal transforms into “each meal is half veggies and I do yoga everyday.”

  • Attainable: Set goals that are within your time, talent and personal priorities. OR, set goals that will alter your time, talent and priorities to make room for the goals you have for the long-term.

  • Relevant: evaluate if the result of achieving that goal is actually something you want. Ask yourself why you want to achieve that goal and if you are truly set up for success in the journey to meeting that goal.

  • Timely: Set a deadline! If it’s not charted out then it is not happening! Set a time frame for every goal that you set for yourself.

INTENTIONS:

  • Consider creating your own personal Kanban or look into a program like Trello to assist you.
  • Download the goal-setting process worksheet through the link below. Take one goal that you have for this year and run in through the SMART method. Once it’s SMART method approved, break it down into 6 small steps and add it to your calendar.